Tag Archive for: Inventory list

How to create an inventory for your storage unit

Many people hesitate to use self storage in Adelaide because they fear they will lose track of their items. Luckily, there’s a very easy and efficient solution to this problem. It’s as simple as taking the time to create an inventory for the items you have in storage. This will help to ensure you never misplace anything. Plus, it’s also great to have for insurance purposes! 

Furthermore, here are some tips to help you create an inventory for your storage unit. 

Start box by box

If you weren’t organised from the start, don’t stress. It’s easy enough to create an inventory at any time in your self storage journey.

When creating your inventory, start from one corner of your storage unit and work box by box.

Follow these steps:

  1. Empty the contents of the box
  2. Create a list of each item you take out
  3. Place items back in the box
  4. Label both the box and the list e.g. ‘bedroom 1’
  5. Make 2 copies of the list, one to stick on the box and one for future reference.

Once you’ve followed the above steps, continue to do the same with your other boxes. 

In addition, if you have multiple storage boxes for certain things, like rooms in your home, it’s best to group these together in your unit.

Create a master list

You’ll need to update your inventory list every time you take or add an item from your Adelaide storage unit. Therefore, it’s handy to create a master list on an excel spreadsheet. Your master list should include all box numbers/labels and what items are in those boxes. 

In addition, creating a digital master list will make it much easier to keep track of what’s in your unit. 

Keep your list up to date

Make sure you keep your inventory up to date every time you remove or add something to your storage unit. No matter how big or small the item is, you should always record it in your inventory.

Also be sure to keep your boxes, paper copies and digital copies updated. This helps to keep track of your items as well as makes them easier to find when needed. 

Use shelves and label them

Using shelves in your storage unit is also a great way to keep it clean and organised, as well as make your items easier to find. It’s best to allocate each shelve to a certain topic, so place all bedroom storage boxes on one shelf and kitchen ones on the next. Plus, don’t forget to label your shelves! 

Keep it organised & updated!

You now know how to keep your self storage unit organised. It’s as simple as creating an inventory and adding in some shelving units. If you keep your inventory up to date as you go, you should have no troubles in keeping track of your items. Good luck!

Are you looking for an Adelaide storage provider? At Store Ur Stuff, we offer safe and secure Adelaide storage units. We also have outdoor storage perfect for car storage, boat storage and caravan storage. View our storage solutions online or call our friendly team on 8371 0000. 

Inventory – keep track of your stuff in storage

A question that I get asked all the time at home is “Mum, have you seen…?” or “Where did you put…..” It drives me up the wall. Even though I have said more than numerous times to my husband and child to put things away when you have finished with them, it always comes back to me when the item goes missing.

That is why when it comes to people relocating items into storage – particularly long term – one piece of vital advise I give is if you are packing away items in a box, make a list of what is in the box and keep it handy. This goes the same for any item that is going into storage. Making an inventory list of all of your items – big and small – going into storage is an easy task to complete and may save you going around the twist finding something you know you have but don’t know where it is.

What’s the point?

Organisation is one of the main reasons people make an inventory of their items in storage. By knowing where everything is it will eliminate the need to spend hours looking for an item and more importantly it may even save you money so that you do not have to replace an item you think is lost.

The labels on your boxes are just as important as the inventory list created.

By making a list of your items as they are being prepared for storage means you can go through your stuff. For each item you are inventorying you should be thinking these 3 things: Throw it, Give it or Sell it and Pack it. Instead of picking up piles of things and popping them into a box, an inventory list makes you go through things item by item, giving you the opportunity to be as ruthless as possible.

More importantly, an inventory list of your stored items can protect you if there is ever any unforeseen circumstances such as fire, flood, break-ins and theft. If you ever needed to make an insurance claim against your items in storage an inventory of your items will be a blessing.  You will be able to make a claim for insurance quickly and accurately and it will also speed up the process for the insurance company.

How do you do an inventory?

An inventory list does not need to be fancy and it doesn’t matter how you do it as long as it is legible and understandable. At the end of the day, it will be usually you that will need to refer to it. It can be a handwritten list on a piece of paper, an excel spreadsheet or a digital photo gallery. Depending on how thorough and how much time you wish to spend on this you can either create a simple or detailed inventory list. A simplistic inventory should include a list of all the items and their general location.

It is always a good idea to have a little detail than pages of lists. Break the items into categories or by room and be as specific as you can. Don’t just write “bathroom stuff” on a box, write which bathroom it is from – master, family, guest – and the items. This will be a big help when you do move out of storage and it will assist you when you are unpacking.

For items going into boxes or containers adopt a colour coded system or a numbered system to sort your stored inventory. For example: Use green labels or #1 for items from the kitchen, red labels or #2 for items from the laundry etc. Make sure that either the coloured label or number on the box are visible when you stack your storage unit to make retrieval of your items a lot easier. If using the colour coded system, you may still need to number the boxes so each box or container has an itemized list instead of one long list that spreads over 4 green colour coded boxes.

There are even apps now that you can download to help make it even easier and they are free. Try Encircle: Home Inventory, My Inventory Manager, Belongings – Home Inventory, Items and Storage and Inventory or Home Inventory Photo Remote for your apple products or you can search http://appcrawlr.com/app/search/?q=home+inventory for other android devices.

Don’t get overwhelmed

People usually require storage during what is an already stressful time. Packing up a house is a daunting experience, there always seems to be more stuff than you can remember and it usually is a task that you think will not take long but usually takes a lot longer (well this has seemed to be the case with every move that I have had to make). One important lesson that I have learnt is to plan. A little time spent on planning can save you a lot of time in the end.

Break the task up into parts – take it room by room. This may make the huge job ahead not such an impossible one. If you don’t have time to itemise each box pre-label your boxes and have friends or kids if you have them to help.

Keep it safe

Once you have completed the inventory list, make sure you keep the list somewhere that is easily accessible and safe. You can keep a copy of the list in your storage unit, however it is best to keep it at home so you can refer to it when you need to. Keep a digital copy – weather you take a photo of the list, transfer it onto an excel spreadsheet or scan it – it is best to have more than one copy.

After going to all the time and effort in doing the list, the last thing you want to ask yourself is “Where did I put that inventory list?”